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Small Giants Advisory

Executive Assistant at Small Giants Advisory

Executive Assistant responsibilities

Include:

  • Coordinating daily calendars of Director
  • Planning appointments and events
  • Acting as the point of contact between clients and director

Job brief

We are looking for a responsible Executive Assistant to support our Director  in a timely and professional manner. You will provide high-quality administrative and clerical assistance.

The Executive Assistants main duties include scheduling meetings, making travel arrangements and organizing daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate also has previous experience as an Executive Assistant and is familiar with office management technologies.

Ultimately, you should be able to identify and address the needs of our director and perform administrative tasks to ensure our companys workflow runs smoothly.

Responsibilities

  • Coordinate daily calendars of director
  • Plan appointments and events
  • Act as the point of contact between clients and director
  • Create regular reports and update internal databases
  • Make travel arrangements
  • Manage phone calls and emails
  • Respond promptly to directors queries
  • Facilitate internal communication (e.g. distribute information and schedule presentations)
  • Suggest more efficient ways to run the office and troubleshoot malfunctions
  • Review and recommend changes to our company policies
  • Requirements
  • Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role
  • Knowledge of office procedures
  • Solid experience with office management systems and  Xero.
  • Familiarity with online calendars and cloud systems
  • Experience using office equipment, including printers
  • Strong communication skills (via phone, email and in-person)
  • Experience exercising discretion and confidentiality with sensitive company information
  • Excellent organisational skills with an ability to think proactively and prioritise work
  • High school degree; additional qualifications as Personal Assistant or Secretary are a plus

 

02/01/2019 $0 Brisbane Australia 1 Administration & Office Support
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