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Travel Administrator

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Fly Odyssey Australia

Permanent travel support role, Part-time with flexible hours - to suit your lifestyle, family and values., Vibrant, new CBD office.

Are you looking for something different, unique and rewarding

We have a fantastic new role as a part of our expansion, for an energetic, well-organised leader to manage our travel administration and client bookings.



Fly Odyssey Australia is a dynamic, unique online travel agency that is passionate about providing the ultimate fly-fishing holidays and travel experiences to anglers throughout the world. Yes, thats right we send people fly-fishing around the world. Fly-fishing Yes. Are we different Yes. Do we find enjoyment out of helping others have memorable, unique travel experiences Yes. Do we think that having a great lifestyle and balance is more important than flogging a dead horse at work YES. Do we love helping our clients dreams become a reality Absolutely.

If you think YOU may align with our values, then please read-on!

We go the extra mile for our clients and are now looking for a vibrant, enthusiastic team member with a great work ethic to come aboard and join us on this exciting journey we have undertaken.

We specialise in tailored and refined travel to the finest Tropical Saltwater and Freshwater fly-fishing destinations, lodges and outfitters worldwide. Picture palm trees, beautiful beaches, waterfalls, horses, coral, crystal clear water, motherships, amazing lodges, snow capped mountains, open fires, sunsets, pool bars - and there is generally some fly-fishing involved also....



At Fly Odyssey, our personalised service ensures that our individual, group, family and corporate clients will receive an exceptional holiday experience. This service however is only as good as the person organising it, and in your Travel Administration role there are several core job functions that we require to facilitate this!

This includes beautiful itineraries, booking flights, lodges, transit accommodation and the guiding, while we do all we can to ensure that our valued clients are well prepared both on and off the water.

The purpose of this part-time role (3 days/week) is to ensure the smooth running of the business, managing and coordinating client travel bookings. This will also include answering and directing calls, administrative duties and financial transactions.


Main Tasks                               

  • Coordinating and managing all client bookings
  • Developing a basic understanding of our travel destinations
  • Preparation of refined and detailed itineraries
  • Ability to work autonomously to a high standard
  • Invoicing and reconciliation
  • Handling and directing inbound calls
  • International bank transfers
  • Other ad hoc administration as required
  • Attending some National and International events

The above list is not exhaustive and the role may change to meet the overall objectives of the company as we grow. There is plenty of flexibility to develop within the role and help to drive growth and improvement opportunities within the business.


Required Qualities                    

  • Good communication skills
  • Initiative
  • Excellent attention to detail
  • Professional approach
  • Ability to work autonomously
  • Personable, vibrant presentation
  • Solid organisational and time management skills
  • Some travel experience


Desired Competencies

  • Relevant experience in a similar travel administration role is desirable including use of booking and accounting platforms such as Sabre and Xero.
  • Business awareness
  • Analytical thinking
  • Tenacity


Personal Attributes       

  • Professional approach (essential)
  • Confident manner (essential)
  • Positive approach to change (essential)



  • Proficient with Apple Mac Operating System desirable
  • Ability to learn new operating programs as required



A fantastic opportunity exists to join us in our growth phase, and step into the operational side of travel within a successful and unique business. Having multiple tasks on-hand, a flexibility to grow within the role, and enjoying the freedom to work autonomously at times will allow you to flourish, meet great people and embrace our values of a healthy life / work balance. A competitive salary package will be offered to the successful candidate including super, a great work environment and industry perks.

Applications will close January 7th, 2019.

02/01/2019 $0 Ballarat Melbourne Australia 1 Hospitality & Tourism
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